Free Time Management Tips
Each coach has his or her stock of Free Time Management Tips, which for the most part are similar – that is the nature of things.
If I were to ask several fitness trainers to give me tips to increase my endurance, I would receive many of the same or at least similar suggestions.
Whether you are a Fitness or time management trainer – the challenge lies more in asking targeted questions.
Questions to identify the exact individual needs and preferences and to be able to give the most suitable tips.
Even so, there are several time management tips that always seem to have a positive effect on people.
And these include the following free time management tips – So Go for it!
Free Time Management Tips 1-5
1. Make Notes
Make sure you make notes of the thoughts swirling around in your head.
The unfinished business, ideas, and information, you shouldn't forget or want to remember.
Such thoughts always generate stress.
Even if you are not aware of their influence.
Whether you put the notes on paper or capture them digitally is up to you.
The main thing is that you make notes at a central location.
2. Set Goals
In business objectives (business targets, project objectives) are many.
But for us, as private persons setting objectives can be useful too.
What do goals have to do with time management?
If you have goals, you know what you want to achieve when and where.
With targets, you can better consider whether a task or an activity has priority over another, or whether the job is essential at all.
3. Set Priorities
Priorities are nothing more than decisions.
If you know how important, how urgent – and yes, there is a difference – a task is, you can rank them.
With priorities, you decide the processing sequence of the pending tasks.
By setting priorities you will improve time management skills.
4. Make Quick Decisions
This tip is a supplement to the previous one.
You need fast (and yet thoughtful) decisions to prevent time pressure.
When you delay making decisions, taking responsibility for all associated tasks will be delayed too.
This increases the time pressure you will feel.
So decide as quickly as possible!
5. Divide Large Tasks Into Small Ones
You can try to swallow a whole salami in one piece, but you can also cut it into several small slices for better digestion.
Some tasks seem difficult because of their size.
Their size won't motivate you to start.
It does help to split them into smaller sub-tasks.
Break large, unmanageable tasks into several smaller ones.
And get going!
Free Time Management Tips
Free Time Management Tips 6-10
6. Don't Multitask
Many have come to believe multi-tasking is necessary to deal with daily demands.
Multitasking involves activities carried out in parallel.
And precisely this circumstance is a major cause of stress and errors.
So: Dedicate yourself to one activity before concentrating on the next.
7. Avoid Putting Tasks On The Backburner
Some tasks must be moved to a later date.
That is inevitable.
For instance, because specific information or requirements for the task completion are not (yet) available, or because other tasks have a higher priority.
However, some tasks are put on the back burner because they are unpleasant.
Each deferred matter remains in the back of the head and often leads to more burden and stress.
8. Postpone Tasks
Yes, I know – it's the opposite of the previous tip.
Paradoxical as it may sound if you feel you are drowning in work – and only then – postpone some tasks and deadlines.
This does not mean that you should postpone tasks in general!
My own experience is that it postponing is possible in most cases.
Often a friendly call to a client, to ask for some extra time, is enough.
And you'll have some extra breathing room again.
This, of course, assumes that prioritization has taken place.
Because without prioritization, you will not know what tasks can be postponed.
9. Say No
A no – of course only if it is reasonable – is the magic word for relief and autonomy.
Because the more tasks and responsibilities you have, the higher your time pressure becomes.
So: Don't say yes to everything!
10. Create Order In The Information Jungle
And by that, I mean that you should pick your information from channels you chose.
Be a critical news gatherer!
Don't be distracted by social media (e.g., Twitter), news portals etcetera.
Don't become a victim of information flooding.
For me that's a good illustration of the importance of time management.
My Free Time Management Tips
Free Time Management Tips 11-17
11. Don't Be Perfect All The Time
I understand the desire to do more than is required or necessary.
But perfectionism takes time – your time!
Many activities need perfection – no question about that.
For instance in the medical field, where the smallest inaccuracies can have far-reaching consequences.
But in most other activities “good” is perfect enough!
Do tasks as well as necessary, but not perfect!
12. Do Similar Tasks In Blocks
Do similar activities together and do them one after the other.
For example, five pending calls.
This is much more efficient than spreading them out over the day.
For example, you can use a daily block for phone calls, one for routine tasks (post-processing, etc.) and one for essential tasks.
13. Delegate, Get Support, Etc.
Because this will give you time to breathe.
Delegation requires an appropriate environment.
One where you can submit tasks with confidence, with the certainty that they are done to your satisfaction.
14. Test And Optimize
You can also occasionally try new things: new tools, new planning aids.
There is always something, to make day-to-day work more comfortable.
Each work process also holds potential for improvement.
Take nothing for granted!
15. Make Sure You Use The Right Tools
A printer problem from time to time, a slow computer, inefficient storage – the interruptions or delays that follow don't seem such a big deal.
But over a more extended period, the resulting loss of time can be enormous.
A good time manager uses the right tools!
16. Plan Your Time
Don't work haphazardly.
A time plan provides you with orientation, helps you think so that even in the hustle and bustle of a day you do not lose the overview.
Whether you opt for a weekly or daily plan depends on your professional requirements.
We almost reached the last of my 17 free time management tips.
I hope you found them of your liking.
now please pay attention to the last one!
17. Treat Yourself To Some Rest
This final time management tip may be one of the most important.
Because only if you create a balance between rest and work will you be able to stay efficient and above all healthy in the long term.
Strive for a balance between tension and relaxation to compensate them good.
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