Definition Of Time Management?

What Is The Meaning And Definition Of Time Management?

Time management is a collective name for skills to effectively and efficiently manage time.
It means that one uses one's time to do essential tasks within that time available.

Time Management skills are essential in work environments to work efficiently.
For me, that more or less sums up the importance of time management!

Companies often handle a high workload.
This high workload results in employees having to perform many tasks within a limited time.
If we work efficiently, we can finish more tasks within the time available.

Skills that are important for time management include: 

  • being able to set priorities,
  • keeping an overview of activities,
  • and the scheduling of tasks.

For successful time management employees must:

  • be disciplined,
  • be able to take any decision needed,
  • be able to distinguish between primary issues and side issues.

Different methods and practices help employees effective deal with their workload.

Definition Of Time Management

An unambiguous definition of time management is difficult to give.

There are different methods, each with their own definition.
But when you insist the following definition would be the one  I would use.

My Definition Of Time Management:
Time Management is a system of principles, habits, skills, tools, and techniques that work together.

They make sure that you do more in the time you have, with the aim of improving the quality of life and work.

The critical points of this definition are:

  • There are different principles, habits, skills, tools, and techniques
  • They should make sure that you do more in the time that you have
  • The aim is to increase the quality of work and life

Time management concerns you managing your time.

It leverages the available time as well as possible and makes use of various methods to spend your time.

Definition Of Time Management

Time Management Definition

Time Management As A Means

Definition of time management as a means not a goal.

Time management is not in itself a goal, but a means.

When it comes to time management, it's all about managing time and understanding what you do and how you deal with that time.

Time Management provides a feeling of emotional balance.

It's also about productivity and achieving goals.

It will force us to choose and say no when needed.

The challenge of the time management is watching the patterns that you use and asking yourself if you are following the right habits.

You ask yourself whether specific things you want to do make sense.

Time management forces you to think about priorities and then get busy doing the right things.

The Aim Of Time Management: Dealing With Time

Definition Of Time Management:
As well as keeping control of the available time, there are some basic time management principles.

A deadline

A deadline is a clear boundary when a task needs to be completed. Usually, this is pre-planned, through planning or an appointment.

But this does not always have to be the case.

Setting priorities

Each day consists of a fixed number of hours (24 hours) and can best be organized as efficiently as possible.
Often, it is not possible to do it all in one day.
It is therefore crucial to good to set priorities.
These priorities should find there way into a schedule or to do list.

Goals and plans

You can draw up priorities by objectives, which you have drawn up.
In the preparation of goals, you can divide them into big goals and small goals.
The small goals (subgoals of the large main goals) are tasks that intend to simplify those main goals.

In the event of a household, the main aim can, for example, be “keep the house clean and tidy.”
And as targets, you can, for example, list vacuum cleaning, floor cleaning and washing up.

You can convert goals into planning.
You then work toward the completion of your final goals by finishing the targets you set one by one.

Time Management: Developments

People have different views on time management and what it means for them in daily life.

A definition of time management may vary. 

But all definitions of time management will make clear that it is a structured approach to the time available.

You can make use of various methods, techniques, and practices.
Cherry picking is not uncommon among time managers.
These “tips and tricks” help you save time out in your day-to-day business.
This can be seen as traditional time management.
It helps you achieve an ideal life or realize a general improvement.
The tasks and activities are best managed using schedules and to do lists.
This makes sure you reduce your stress and have more quality time at your disposal.
To do more things YOU love!

Stephen Covey has written and published valuable insights on efficiency, effectiveness, and productivity.

Covey, among other things, distinguishes between  generations of time management

Stephen Covey divides time management into different generations when he discusses the definition and meaning of time management.

It is important to note that time management has developed in recent times by following principles time management is built on.

The first generation of time management forms the basis for the second generation and beyond.

1st Generation – notes and checklists

2nd Generation – calendars and appointment books

3rd Generation – prioritization, clarifying values, comparing the relative worth of activities

4th Generation – focus on preserving and enhancing relationships, accomplishing results

First generation

The basic elements of time management.
People who focus on this form will make sure that they have tools reminding them of a particular task or activity.
They use lists (for example, to-do lists), pads, whiteboards and so on.
In principle all kinds of tools to make things to remember.
This can be different for everyone.

Second generation

People who try to know or to arrange in advance what they are going to do, are typical of the second generation of time management.
These people also use tools, but the essential difference lies in preparation.
Schedules are typical for this generation.

In the first generation, an activity is defined in the moment, and it can be done from that moment on.

In the 2nd generation, you plan for a moment will take place.

Third generation

The third generation time management is the second generation plus some extras.
There is planning, but also goals and priorities are now taken into account.

Fourth generation

Here the strong points of all three previous generations are mixed and it includes some fine tuning.

………………………………The 7 Habits of Highly Effective People is a business and self-help book written by Stephen R. Covey.
Covey presents an approach to being effective in attaining goals by aligning oneself to what he calls “true north” principles of a character ethic that he presents as universal and timeless.Covey's best-known book has sold more than 25 million copies worldwide since its first publication in 1989.And it is still a bestseller. Highly recommended.

Models, Methods, And Techniques

We continue definition of time management by discussing some well-known techniques.

They all play with time, goals and priorities.
And they all aim to improve your time management skills!

Pomodoro method

In the Pomodoro method, you can use a kitchen timer.

The Pomodoro method or Pomodoro Technique is a method whereby you alternate between 25 minutes activities and 5-minute breaks.
You can use a kitchen timer to guard the 25-minute limit.
During the 5 minute breaks, you can go for a drink or chat.

Eisenhower quadrant

It was President Eisenhower who made a statement about the distinction between urgent and not urgent tasks.

Stephen Covey built upon Eisenhower's insights.

The Eisenhower quadrant is based on the following quadrants:

  • Urgent (1A)
  • Not urgent (1B)
  • It is important (2A)
  • Unimportant (2B)

Something urgent and important is an important task.

Something may be necessary and not urgent, then it is a task which may be carried out at a later date.

Something that is important and not urgent is an activity that you can do at the last moment.

Getting Things Done

The Getting Things Done method created by David Allen can be seen as a whole system to ensure that you use your days as effectively as possible.

It is based on the following key points:

  • According to David Allen, you cannot work with a full brain, so emptying your head is of great importance.
  • You must know what you need to do, and that is why it is important to obtain an overview.
    The can do this best by batching similar activities and doing them together.
  • David Allen also makes assigns tasks and activities to environments.
    This way of working ensures that you can make a distinction between the things you can do at the moment where you are.
  • Tasks that you have to plan but don't know when they must be done you should put on a separate list.
  • You always know in advance if and when you want to do something.
    You plan your actions carefully in advance.
  • At the end of the week, you look back what you have done in the past week.

This ensures that you know what you are doing.

Eat That Frog

According to Brian Tracy, the writer of the book Eat That Frog there is never enough time to do what you want to do.

He indicates that you almost never have full control over a wide range of different tasks.

Successful people don't try to do everything.
Successful people learn to focus on the most critical tasks.
And they make sure that they get done.

There's an old saying that says “if the first thing you do each morning is to eat a live frog,” you'll have the satisfaction of knowing that it's probably the worst thing you'll do all day.

Using this as a metaphor for tackling the most challenging task of your day – the one you are most likely to procrastinate on, but also probably the one that can have the greatest positive impact on your life.

………………………………Getting Things Done is a time management method, described in a book of the same title by productivity consultant David Allen.
It is often referred to as GTD.First published in 2001, a revised edition of the book was released in 2015 to reflect the changes in information technology during the preceding decade and incorporate recent scientific research supporting the system's claims regarding how the mind functions.A book I enjoyed reading!

Application Of Time Management

Time management can be applied at home and work.
When you, as a solopreneur, want to build an online business time management is critical.

Each situation offers opportunities to work with the time you have got.

As said earlier, this can be done in your work but also at your leisure (personal time management).

Time management is everywhere around you.
For each occasion, there are activities that you should better keep under control.

Time Management is a tool which can be used if you need for it.

Time management is a way to free up more time, so wherever this is necessary, it is to be applied, as appropriate.

I hope you enjoyed this article about the definition of time management and its meaning.
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