Excellent Time Management Skills
Some people have excellent time management skills.
Other people may struggle daily with creating a good schedule that allows them to make the most of their time.
The good news for them is that they can learn time management.
But everyone will still need to figure out what time management technique works best for them.
Do you ever feel like you have too much to do and not enough time to do it?
Do you notice stress building up because you feel the load of responsibilities weighing on you?
While at the same time you don’t know how you’ll be able to do everything?
Time management can help you:
- find out where to spend your time to do the most,
- to help reduce the stress you are feeling,
- and to help you focus on the most important things you need to do.
Excellent Time Management Skills
First, you need to be aware.
Aware how you are currently spending your time.
This awareness will help you decide where and what you need to change.
Many years ago I noticed that I was bouncing from one thing to another.
Seldom did I complete a single task.
I also noticed that when I would go out to run errands, I would find myself backtracking to go back to stores I missed.
I was wasting time, gas, and still not accomplishing as much as I wanted to.
So write down everything you’re doing and in what time blocks you’re working on these tasks.
Write down if you’re backtracking on anything.
Observe if other tasks broke your concentration.
Did these tasks cause you to take longer to get back on track?
Were there tasks that needed more concentration than other jobs?
Second, try out lots of different ideas… one at a time, of course.
Here are six excellent time management skills that I have used or currently use to help me manage my time.
Create a to-do list: this can be on a piece of paper, in a phone, in a calendar, or whatever you find is the most effective for you.
On that list figure out which items are the most important.
Many people choose to complete the most straightforward tasks first.
This may work for some.
But if you have 20 easy tasks and five challenging tasks that are important to get done, they may never get completed.
Rank the list to determine in what order you will work on your list.
Create a place to concentrate: create a separate place for you to be able to sit down and focus on.
Some people are great at multitasking (or so they say).
But in front of the television, not everyone can concentrate and be productive.
Whether it’s at the dining room table or a desk in a room, use this quiet space to concentrate on the task you’re working on.
This can also help in reducing unwanted distractions.
If you do find yourself getting sidetracked, it might be time to switch tasks that will hold your attention for the duration of the job.
Only do this once or twice.
Don’t give in every time you get sidetracked.
When you are the most productive: some of us are morning people, and some are night people.
I’m more of a night person.
This is when I’m most productive and should schedule my most demanding tasks.
Be sure to block off the time for the most difficult tasks on your calendar.
Others will then be less likely to interrupt you during that time.
Say no when you need to: you shouldn’t feel compelled to add everything everyone wants you to do on to your list.
If you know, you won’t have time to complete that task explain this and ask them to find someone else to finish it.
This won’t always be taken well by everyone, so be careful of who you say no to.
Schedule relaxation time: to help reduce the stress that builds up from work, school, and family, be sure to schedule some relaxation time.
I have found that it is difficult to find this time for me if I don’t schedule it.
Because there’s always something to do, you may find yourself still going, going, going and not taking time for yourself.
This will add to the stress and cause you more problems.
Schedule social media time: social media can be one of the biggest time wasters.
It may even keep you from getting important things done.
Social media is important, though, especially if you’re using it to promote your business.
Scheduling blocks of time to be on social media, post ads or promotions, and respond to friends and customers will help reduce the time suck of social media.
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