Improve Time Management Skills
Improve time management skills by learning time management concepts.
Time management: your chance to test your skills and to enjoy the valuable time!
Time is the most valuable resource that we have.
From the moment we are born until the moment of death, our time is limited.
We can only lose time.
Time is not manageable, it is fixed, and as human beings, we have to deal with it.
The question that comes to mind is why some people achieve more than others while we all 24 hours a day.
How often have you wondered: have I done what I had to do today?
How many seconds or minutes do we waste every day?
These questions lead to time management/time management skills and techniques.
As human beings, we have the power to end unnecessary loss of time and to be efficient in how we spend our time.
Time management is the organization, planning, and use of time.
Choosing when to do specific activities to improve effectiveness, efficiency and productivity.
You can use various time management skills, tools and techniques.
To perform specific tasks, projects, and goals, with a critical eye on how you used your time.
These skills and techniques relate to working smarter and not harder.
Busy is not the same as effective or efficient!
Time management gives us inner peace through the level of control it provides.
- It results in the elimination of delay and the ability to make rational decisions.
- You become a better learner!
- You deliver work of higher quality, and contribute through a disciplined approach.
Time management is the key to success and excellent performance.
Read on after the break to learn 11techniques to better your time management skills.
11 Techniques to Improve Time Management Skills
1. Pomodoro Technique by Francesco Cirillo
The Pomodoro Technique was developed as a time management technique at the end of the 1980s by Francesco Cirillo.
Characteristic of this classic technique is the use of a kitchen timer, one that defines periods of 25 minutes in which one can work focused.
2. The Eisenhower Matrix
The Eisenhower matrix, also known as the Eisenhower model, Eisenhower diagram or Eisenhower quadrants a widely used model within time management.
It distinguishes between urgency and importance of tasks and looks at assignments set against this light.
By doing so, it helps to set priorities.
3. Pickle Jar Theory?
Daily we fill our day with major, minor and unimportant matters.
To know what is useful and not useful, the pickle jar theory serves as a visual metaphor.
It helps to set priorities in daily life and to plan tasks in such a way, that we save time instead of wasting it.
The principle revolves around a large glass pickle jar) pickles-pot (which is filled with a large number of fist-sized rocks, pebbles and a lot of sand.
4. Priorities For Action Matrix (APM)
An action priorities matrix is a simple diagram, which helps to set priorities so that you can use time as efficient as possible.
In a Priorities For Action Matrix, the efforts of the activity (x-axis) is perpendicular to the Impact/effect (y-axis) of the activity.
By using a Priorities For Action Matrix activities are ranked by priority in the correct order and carried out to use time more effectively.
That has a positive effect in the long term.
5. Set Priorities.
Make – even before your day starts – a list of tasks that need your attention.
If you don't do that less critical tasks will often gobble up your precious time.
Some jobs need to be handled on a particular day while others can be rescheduled.
So you set priorities to be able to focus on those tasks that are more important.
6. Schedule tasks.
Make a list (for example, for ‘work,' ‘home' and ‘personal') and fill it each time you think about doing a task.
Make a List for your day by priority, and ensure that it is feasible.
7. Avoid Procrastination.
A postponement may harm your productivity because it wastes both your time and energy.
8. Set Deadlines.
When you take upon yourself to do a task set a realistic deadline.
Challenge yourself to finish the work and reward yourself when it is quite a challenge.
9. Avoid Multitasking
Many people have the feeling that multitasking is an efficient way get things done. Nothing could be further from the truth.
We work a lot better when we focus and concentrate on one thing.
Multitasking hinders productivity and is an absolute disaster.
10. Take Breaks.
Go for 10 minutes walk, listen to music or stretch.
Working too long in one go ensures that your productivity goes down the drain.
11. Learn To Say No
Politely refuse additional tasks if you think you are already overloaded with work.
Take a look at your to-do list before you agree to extra work.
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This is only a small selection of ideas to improve time management skills.
We will dive in deeper in more detailed articles.