Time management tips for freelancers to achieve success

Time management tips for freelancers

Reading and implementing time management tips for freelancers is very important if you want to be successful as a solopreneur. Time management is the key to achieving success as a freelancer.

Why is Time Management Important for Freelancers?

It is important to allocate time for various activities, such as work, family and personal time. Poor time management can lead to a number of problems, including stress and anxiety. Freelancers should make sure they take care of themselves by practicing self-care and not overworking themselves.

In order to manage time effectively, it is important for freelancers to establish a routine. This includes planning the week ahead, making specific plans for each day, including work and tasks assigned. Time management strategies include establishing routines, scheduling breaks, and delegating responsibilities. Freelancers should make sure they do not overextend themselves by setting a limit on the number of hours they will work in a week. Managing the present leads to managing the future. You can accomplish this through mindfulness, planning, and taking care of basic needs like sleep, nutrition, and exercise.

How do I manage my time most effectively as a freelancer?

As a freelancer, it is important to manage your time and not let it manage you.

This means that you should not over-commit yourself or accept more projects than you can actually finish. It also means that you should plan your day in advance and use tools such as calendar reminders to make sure that you are following through on your goals.

Track Your Time

Tracking your time as a freelancer is a good habit to have. It will help you get an overview of the time you spend on different tasks and will allow you to optimize your work.

  • You should always keep track of the time that you are working on different projects. You can use a timer or an app on your phone for this.
  • It is advisable to also take screenshots of any progress that you make, so that it’s easier to remember what you were doing and how much time it took.

Time Tracking tools

To track your time you can use Time Tracking tools.
A time-tracking tool is digital software that records and reports the time spent on different tasks. It is used to help freelancers manage their time better.

The best time-tracking tools allow you to track your work progress, monitor productivity, and set goals for future work sessions. They also have features for invoicing, so you can charge your clients for the hours you’ve worked on their projects.

You can find many free or low-cost time-tracking tools online, such as Toggl, Rescue Time, Harvest, and others.

Write It Down

Freelancers are always busy with their work, and they often forget to keep track of what they have done. The best way to avoid this is by writing everything down on a piece of paper or in an app.

Freelancers should keep a detailed log of everything they do in order to avoid any confusion. This will also help them get paid faster because their clients will know exactly what they have done and how much time it took them.

Make a Schedule

Freelancers have a lot of freedom to manage their time. But this also means they are responsible for making sure they are being productive and not wasting time.

To ensure that there is enough time for everything, freelancers should make a schedule of the day, week, and month.

This includes tasks such as:

-Making a list of all the work they need to do
-Organizing the list by priority
-Creating deadlines for each task

Break things down

Making a schedule is one of the most important things that freelancers need to do. It helps them plan out their day and week in advance so they know what they are working on.

It is important to break down tasks into smaller pieces so it will be easier to complete them. To do this, you can use a calendar, spreadsheet or any other type of organizational tool.

Make to-do lists

A to-do list is a list of tasks that need to be completed. It is also a way for you to remind yourself of what you have done and what needs to be done. A freelancer should always have a to-do list. It will help them stay on track with their work and make sure they don’t forget any important tasks that need completing.

Practice Time-Blocking

Time-blocking is an important part of time management. It is a very simple technique that can help you get more done in less time. It is a very simple technique that can help you get more done in less time. Time-blocking is the act of scheduling your day, week, or month into intervals of time for specific activities.

Time blocking is an important part to freelancers’ success because it helps them to stay on top of their work and prioritize their tasks. It can be done by using different colors of post-it notes to represent different tasks, or by adding time blocks in a digital calendar such as Google Calendar. The key is to have the work that you want to do adjacent to the time block on the calendar.

Plan Your Day Accordingly

After finding out what’s on your plate you may also have taken into account your energy levels during the day. If you find that you’re getting low on energy then you may want to plan accordingly. You can do this by making your meals within a set time frame for the day which will give your body a chance to digest and use up the food that’s been eaten.

You can also find your most productive hours and use them accordingly by planning your days around them.  If you’re a morning person then use this time accordingly and make sure that you can get something done in the early hours of the day. This will allow you to be productive throughout the day and you’ll have a lot more energy.  If you’re an evening person then use this time accordingly and make sure that you can get the most important stuff done in the late hours of the day.

Use your high energy hours for deep work

There’s a lot of talk these days about the importance of “deep work.” We’re told that it’s the key to productivity and success. But what is deep work, and why is it so important? In a nutshell, deep work is focused, concentrated effort on a task that requires sustained focus and concentration. It’s different than shallow work, which is busy work that doesn’t require much thought or concentration. Think of deep work as your mental muscle: using your high-energy hours for something productive and valuable. Here are four reasons why you should try to switch to more deep work:

1. Deep work boosts creativity and productivity.
2. Deep work leads to better decision-making skills.
3. Deep work makes you smarter and faster learners.
4. Deep work improves problem-solving abilities and strategic thinking skills.

Schedule meetings and inboxes in low energy hours

A lot of people dread the thought of setting meetings in low-energy hours, but there are ways to make it easier. By scheduling a meeting for times when you’re not feeling your best, you can limit distractions and make sure that everyone’s focus is on the meeting.

Set a schedule and stick to it. Try and keep the conversation light. And lastly, make sure that everyone knows what their role is and what needs to be accomplished.

Develop Routines

As we enter middle age, our routines become more important. Routine provides structure in our lives and allows us to control what happens when. It also helps us stay organized, which can be helpful when trying to cope with a busy schedule. Developing good routines can make life easier and help you live a healthier lifestyle. Here are five tips for creating good routines:

  1. Establish clear goals for your routine and make sure they are achievable.
  2. Make your routine as predictable as possible so you know what to expect each day.
  3. Set a timer and stick to the time limit you set for yourself. This will help you stay focused and motivated.
  4. Break up your routine periodically to keep things interesting and prevent boredom from setting in.
  5. Be flexible with your routine; occasionally mix things up to keep things interesting.

Wake Up Routine

To develop a wake-up routine, it is important to have a good sleep schedule. The way you sleep affects the way you feel each morning.

If you’re like most people, you probably have a pretty average morning routine. You get up, brush your teeth, maybe take a shower, and then head to work or school. But what if you could radically change your morning routine and make it better for your health?

Wind Down Routine

Have you ever considered a wind-down routine?

There’s something about the wind-down routine that feels so good. It’s like unwinding after a long day of work or taking a breather before bed. It’s both calming and refreshing, and it can help us to relax and get ready for the next day. A wind-down routine can be tailored to your own needs and preferences.

Time Management Tips For Freelancers

More general observations

Keep distractions at bay when you are at work

When you are at work, it is important to focus on your tasks. However, sometimes distractions can get in the way. Here are some tips to keep distractions at bay:

  • Set boundaries with coworkers. If you need to focus, let them know and set up specific times when you will be available.
  • Create a work area that is conducive to concentration. Make sure there are no distractions nearby and that the lighting is good.
  • Take breaks regularly. When you are working for long periods of time, it is important to take a break so that you don’t become exhausted and irritable.
  • Stay organized. Keep your work area clean and orderly so that you can find what you are looking for easily.

Avoid Multitasking when you are at work

Multitasking is the act of doing two or more things at once. Most people think that this is a good way to get work done, but in reality, it’s actually bad for your productivity. When you are multitasking, you are not focusing on any one task, and this can lead to mistakes. Additionally, when you are trying to do multiple tasks at once, your brain cannot process information as quickly as it would if you were only working on one task. This can also lead to stress and anxiety. So be sure not to multitask when you are at work!

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Stay organized when you are at work

People who are successful at work tend to be organized. There are many benefits to being organized at work, including increased productivity and less stress. Here are five tips for staying organized when you’re at work:

  1. Set specific goals for the day.
  2. Make a plan of what you will do and when you will do it.
  3. Organize your desk and filing cabinets according to topic or category.
  4. Create a system for keeping track of important information (such as client contact numbers, meeting notes, etc.).
  5. Use electronic tools (such as Outlook or Google Calender) to help organize your schedule and keep track of deadlines.

Remember That You’re in Charge of Your Time when you are at work

If you want to be productive and happy at work, it’s important to have a sense of control over your time. It’s also important to have a good work-life balance.  That means that you should not be working all the time and you should also spend time with your family and friends.

Learn to say No when you are at work

Are you finding it hard to say no at work? Here are some tips on how to handle difficult requests and still remain productive. Learn to identify when you can’t commit and find ways to politely decline without feeling offended or angry. And remember, just because someone is your boss or a coworker doesn’t mean they have the right to ask you to do something that is beyond your capabilities. There are times when it’s best to keep your head down and stay focused on your duties.

Minimize distractions from social media and email when you are at work

Many people use social media and email as distractions from their work. However, it is important to minimize distractions when you are working so that you can get your job done. Here are some tips for minimizing distractions:

  • Set a timer for a specific amount of time and spend that time working.
  • Turn off notifications for social media and email so that you don’t get distracted every time someone updates their status or forwards an email.
  • Create a work schedule and stick to it. This will help you avoid getting pulled in by external factors and commit more time to your work.
  • If you have to take a phone call, make sure that the conversation is short so that you can return to work soon after finishing it.
  • Limit yourself to one task at a time so that you can focus on completing it successfully.

Take Days Off when you are at work

When you are working, it is important to keep a positive attitude and stay focused. However, sometimes it is necessary to take days off from work. This can help to improve your mood and productivity. There are many different ways to take days off from work. Here are six ideas:

  1. Take a vacation day: A trip away from work can be an enjoyable and refreshing way to spend a day. If you have saved up enough vacation days, take advantage of them by traveling somewhere new.
  2. Take a sick day: Sometimes it is unavoidable to get sick on your job. When this happens, take the time off to rest and heal up. You will be able to come back feeling refreshed and ready to tackle the next challenge at work.

Love your workspace when you are at work

Whether you’re in an office, at home, or on the go, creating a workspace that you love is key to productivity. Here are some tips for creating a space that not only makes you feel good but also helps you get your work done:

  1. Choose a comfortable chair. If you sit in an uncomfortable chair all day long, it will affect your mood and productivity. Look for chairs with lumbar support and adjustable height to ensure that you’re able to sit at the right height.
  2. Choose a desk that complements your personality and style. A desk is one of the most important pieces of furniture in your workspace, so make sure it reflects who you are. If you have eclectic tastes, go for a desk with lots of different pieces and colors. If you like minimalism, go for a simple table or shelf instead.

Treat freelancing as a job when you are at work

Freelancing can be a great way to make extra money, but it’s important to treat it as a job when you are at work. Follow the same guidelines and procedures you would if you were working for a company, and keep track of your hours and expenses. Make sure your clients are happy and always give your best efforts.

Bill by the week when you are at work

It can be hard to stay on top of your work schedule when you’re constantly at the office. But with a little organization, you can breeze through your to-dos without any stress. Here’s how to make sure that every bill is paid on time:

  1. Set up a bill tracking system. This will help you keep track of what bills have been received and when they need to be paid.
  2. Make a list of all the bills that need to be paid each week. This will help you prioritize which bills should be paid first.
  3. Pay the bills that are due immediately. This will save you time and money in the long run.
  4. Wait until all of the bills are paid before scheduling additional commitments. Doing this will free up your time so that you can concentrate on work instead of overdue bills.

Last but not least

Set S.M.A.R.T Goals

If you want to achieve success, it’s important to set SMART goals.SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound. Each of these elements should be considered when setting goals because they will help you stay focused and motivated. For example, make sure your goals are specific enough that you can track your progress. Also, be sure they are measurable so you can find out how close you are to achieving them. Achieving a goal is only half the battle; make sure the goal is relevant to your overall career or personal goals and time-bound so you know when you have reached it.

Practice tested time management techniques

There is no one right way to manage your time, but using some practice-tested time management techniques can help you get more done and stay on track. Here several helpful tips:

The Pomodoro technique

The Pomodoro technique is a time management method that involves working for 25 minutes and then taking a five minute break. This technique has been found to help people focus and be productive.

The Eisenhower matrix

The Eisenhower Matrix is a task management tool that helps you organize and prioritize tasks by urgency and importance. Using the tool, you’ll divide your tasks into four boxes based on the tasks you’ll do first, the tasks you’ll schedule for later, the tasks you’ll delegate, and the tasks you’ll delete. In other words, the Eisenhower Matrix helps you prioritize your tasks and get more done.

The Ivy Lee method for peak productivity

The Ivy Lee method is a 100-year-old strategy for helping people become more productive at work. Under the Ivy Lee method, at the end of each night you write down your six most important tasks to accomplish the following day in order of importance. The next day, you begin working on the tasks one at a time , prioritizing them as you go.

Consider hiring others to help you when your workload expands

If your workload were to suddenly increase by 50%, would you be able to handle it all on your own? Probably not. In fact, most of us would benefit from the help of others. This is especially true if our workload expands beyond our current capabilities. There are a number of reasons why hiring others can be beneficial, both in the short and long term. Here are four reasons:

  1. It allows you to focus on more important tasks. If you’re working on multiple tasks at once, dividing them up between yourself and a hired help can help you focus on each one individually and complete them more quickly.
  2. It reduces stress levels. When things get hectic, having someone else to take some of the pressure off can make a world of difference.
  3. It can help you save money. If you have a hired helper, it’s possible that you may not need to pay them as much as you would if they were full-time employees.
  4. It can be good for your reputation.

Make Use of Technology to up your time management

Technology can help us manage our time more effectively by providing us with tools to track and organize our tasks. These tools can make it easier for us to stay on top of our work and meet deadlines. They can also help us better prioritize our tasks and make better decisions.

These are some tools that are often used by freelancers.


Toggl is a time-tracking app that has gained a following in the startup and tech industry. What makes Toggl unique is the fact that it integrates with other tools, like Asana, so you can see how your work impacts other parts of your life.


Asana is an app that helps users focus and stay productive. It also allows users to collaborate on projects with others. Another feature of Asana is the ability for users to track progress on projects, which can help freelancers make better decisions about their work.


Evernote is a note-taking app that allows users to store and organize their thoughts. The app has a variety of features, including the ability to access notes from any device, make recurring notes, add photos and videos, and share notes with others.

Google Calendar

Google Calendar is a free online calendar application offered by Google. It allows users to manage their personal calendars by adding, editing and deleting events, as well as sharing calendars with others. The application can be accessed via a web browser, or through applications for smartphones and other mobile devices.

Use templates for communication with clients

One of the most important things you can do to improve your business is to have clear and concise communication with your clients. One way to ensure that your messages are received and understood is to use templates in your communications. Templates can help you be more organized, efficient, and error-free in your interactions with clients. Additionally, using templates will help create a consistent tone across all of your communications, which will make it easier for customers to understand and trust what you have to say.

Time management tips for freelancers

Time management is a huge challenge for anyone, but especially for busy people. There are so many demands on our time and we’re always trying to balance work, family, and other responsibilities. But there are some simple tips that can help us manage our time more effectively.